BY-LAWS
OF
SOUTH JERSEY BOYS
BASKETBALL LEAGUE, INC.
TABLE OF CONTENTS
PAGE
NUMBER
DEFINITIONS
1
ARTICLE I - OFFICE, AGENT, PURPOSES
AND POWERS
2
1.1 REGISTERED
OFFICE AND AGENT
2
1.2 PURPOSES
AND POWERS
2
1.3 LIMITATIONS
3
ARTICLE II - BOARD OF DIRECTORS
3
2.1 POWERS
OF THE BOARD
3
2.2 COMPOSITION
OF BOARD
4
2.3 TENURE
4
2.4 RESIGNATION
AND REMOVAL
4
2.5 VACANCIES
4
2.6 BOARD
MEETINGS
4
ARTICLE III - MEMBERSHIP
6
3.1 MEMBERSHIP
QUALIFICATIONS
6
3.2 TERRITORIAL
BOUNDARIES
7
3.3 MEMBERSHIP
APPLICATION
8
3.4 MEMBERSHIP
STANDARDS
8
3.5 INSURANCE;
INDEMNIFICATION
8
ARTICLE IV - OFFICERS 9
4.1 OFFICERS
9
4.2 APPOINTMENT
AND TENURE
9
4.3 RESIGNATION
AND REMOVAL
9
4.4 VACANCIES
9
4.5 DUTIES
OF OFFICERS
9
ARTICLE V - GENERAL PROVISIONS 11
5.1 REPORTS 11
5.2 CONFLICT
OF INTEREST 11
5.3 LIMITATION
OF LIABILITY 11
5.4 DISTRIBUTION
ON DISSOLUTION 12
5.5 INSPECTION
OF RECORDS 12
5.6 FISCAL
YEAR 12
5.7 SEAL 12
5.8 WAIVER
OF NOTICE 12
5.9 PROCEDURE 13
5.10 CONSTRUCTION
OF TERMS AND HEADINGS 13
5.11 PERMITTED
FORMS OF WRITTEN COMMUNICATION 13
5.12 STATE
LAW 13
ARTICLE VI-AMENDMENT TO THE BY-LAWS AND AMENDMENT TO
CERTIFICATE OF
INCORPORATION 13
6.1 PROCEDURE 13
APPENDIX I – OPERATING RULES AND REGULATIONS 15
APPENDIX II – CONFLICT OF INTEREST POLICY 18
BY-LAWS
OF
SOUTH
JERSEY BOYS BASKETBALL LEAGUE, INC. (“SJBL”)
DEFINITIONS
OFFICE, AGENT, PURPOSES AND POWERS
The initial registered office
and registered agent of the SJBL are designated in the Certificate of
Incorporation. The Board may change the
registered office and/or the registered agent from time to time.
The SJBL has been organized as
a
A. To promote sportsmanship and the true spirit of competition.
B. To promote health, social, educational and character development.
C. To help teach and develop fundamental skills and techniques to further one’s abilities in the sport of basketball.
D. To create activities to assist in the elimination of juvenile delinquency.
E. To form, manage and operate a basketball league for members consisting of boys teams comprised of players meeting the criteria established by the SJBL.
The SJBL is not organized and will not be operated for and does not contemplate pecuniary gain or profit. No part of the property or net earnings of the SJBL shall inure to the benefit of any person, except as reasonable compensation for services actually rendered by such person or as distributions in furtherance of the purposes of the SJBL as set forth in this ARTICLE I or in the Certificate of Incorporation. The SJBL shall not carry on any activities not permitted to be carried on by a nonprofit corporation under Title 15A of the New Jersey Statutes.
BOARD OF DIRECTORS
The initial Directors are listed in the Certificate of Incorporation. The Board may expand the number of Directors.
Each Director shall serve until
death, removal or resignation.
A Director may resign at any time by giving written notice to the other Directors. Such resignation, which may or may not be made contingent on formal acceptance, shall take effect on the date of receipt or at any later time specified therein. Any Director may be removed, with or without cause, at any time, by a two-third (2/3) vote of the Board.
Vacancies on the Board due to death, removal, resignation, or an increase in the authorized number of Directors, shall be filled by the remaining Directors.
MEMBERSHIP
Any town-based basketball program situated in Southern New Jersey may apply for membership in the SJBL, provided the town does not already have a program in the league A member of the Board shall meet with the applicants to discuss the league rules and the applicant must provide documentation as to the controls they have in place to insure the program will be in compliance with the league rules. The Board shall have sole discretion with respect to accepting or rejecting a membership application. In evaluating a membership application, the Board will consider the following:
A. The reputation of the applicant, including the individuals associated with it.
B. The geographic territory from which the program draws players.
C. The ability of the applicant to meet the financial obligations of membership and to have suitable gym access for scheduling games.
D. Whether the applicant has demonstrated that its objectives are consistent with those of the SJBL.
The Board may accept or reject applicants on the basis of space available in the various leagues sponsored by the SJBL.
A Member admitted to the SJBL will have exclusivity on all players within the Member’s territorial boundaries approved by the SJBBL .Effective for the 2007-08 season each organization must submit for board approval the definition of their territorial boundaries. On an annual basis each organization will be asked to certify to any changes to the existing boundaries. This will be defined as any player whose primary residence is in the town. . This would be further defined to be any player who would qualify to go to that towns' public school. In the case of a challenge of a player’s satisfaction of the eligibility requirements, the Board has the right to ask for proof of residency. Failure to cooperate with this request within 7 days will result in the suspension of the team for the balance of the regular season and play-offs and permanent removal of the coaches from participation in the SJBBL It is the obligation of each coach to make sure each of his players can satisfy this request before including the player on the teams roster.
Any program desiring membership in the SJBL shall submit a membership application form, in duplicate, to the Board.
Membership in the SJBL is
conditioned on following the rules, procedures and code of conduct established
by the SJBL. Any coach, player or other
person associated with a team participating in the SJBL activities who does not
conform to the rules, procedures and code of conduct established by the SJBL
may be barred from participation at the discretion of the Board. Furthermore, any Member who does not conform
to the rules, procedures and code of conduct established by the SJBL will be
subject to suspension or expulsion as a Member at the discretion of the
Board. Members are responsible for the conduct of their coaches,
volunteers, players or supporters.
As a continuing condition of membership, each Member must provide a certificate of current liability insurance coverage designating the SJBL, its officers and directors, as additional insureds prior to the start of league play each year. Each Member agrees to indemnify and hold harmless the SJBL, its officers and directors, for any liability claim arising from the Member’s activities or the activities of the Member’s coaches, volunteers, players or supporters. This indemnification includes any costs incurred by the SJBL in responding to any such liability claim, including attorney fees.
OFFICERS
The Board will appoint the officers. The officers of the SJBL shall be President, Secretary, Treasurer, and the Commissioners of the Conferences established pursuant to the Operating Rules and Regulations. Any person may hold two or more offices except that no person may hold both the offices of President and Secretary. The Board may also appoint, at its discretion, a Vice President, assistant Secretary and assistant Treasurer, and such other officers, agents or fiduciaries as it shall deem appropriate.
All officers of the Corporation shall be appointed by the Board at the Annual Meeting of the Board. Each shall hold office until the next Annual Meeting or until he or she resigns or is removed by the Board
An officer may resign at any time by giving written notice to the Board. Such resignation, which may or may not be made contingent on formal acceptance, shall take effect on the date of receipt or at any later time specific in said notice. An officer may be removed at any time by a two-third (2/3) vote of the Board.
A vacancy in any office may be filled by the Board for the unexpired portion of the term.
GENERAL PROVISIONS
The Board shall cause the following reports to be prepared and available for review by Members:
The CONFLICT OF INTEREST POLICY attached to these By-Laws as Appendix II applies to all transactions or arrangements affecting the SJBL. All Directors and officers of the SJBL shall conduct his or her activities in compliance with this CONFLICT OF INTEREST POLICY.
To the fullest extent permitted by New Jersey law now in effect and as amended from time to time, a Director, officer or any other authorized person acting for or on behalf of the SJBL shall not be personally liable for monetary damages for any action taken, or any failure to take action, unless the person has breached or failed to perform the duties of his or her office under New Jersey law, and the breach or failure to perform constitutes self-dealing, willful misconduct or gross negligence. This provision shall not apply to exonerate any person from responsibility or liability pursuant to any criminal statute or for the payment of taxes pursuant to local, state or federal law.
No Director, officer, or any other private individual shall be entitled to share in the distribution of any of the SJBL’s assets on dissolution of the SJBL. In the event of dissolution, the Directors and officers will wind up the affairs of the SJBL and distribute the assets of the SJBL in accordance with the Certificate of Incorporation and State law.
Records maintained by the SJBL shall be open to inspection by the Members no later than then (10) days after receipt of a written request, addressed to the President and the Secretary of the SJBL. Inspection shall be made in person and includes the right to make copies at the expense of the person requesting the inspection.
The fiscal year of the SJBL shall end on August 31.
The Board may provide for a corporate seal in such form and with such inscription as it shall determine.
Whenever any notice is required to be given under the provisions of the New Jersey Not For Profit Corporation Act, or the Certificate of Incorporation, or these By-Laws, a waiver thereof in writing signed by the person entitled to such notice, whether before or after the time stated therein, shall be deemed equivalent to the giving of such notice where such waiver is permitted by New Jersey law. All such waivers shall be filed with the SJBL’s records or be made a part of the minutes of the relevant meeting.
The Board may adopt rules of procedure that are not inconsistent with the Certificate of Incorporation or these By-Laws.
Words used in these By-Laws shall be read as the masculine, feminine or neuter gender and as the singular or plural, as the context requires. The captions or headings in these By-Laws are for convenience only and are not intended to limit or define the scope or effect of any provision of these By-Laws.
Any written communication provided for in these By-Laws (e.g., notices, consents, approvals and waivers) can be expressed on paper or transmitted electronically through facsimile, email, or such other means.
Any matters concerning the SJBL that are not covered by the Certificate of Incorporation or these By-Laws shall be governed by the New Jersey Nonprofit Corporation Act (New Jersey Statutes Title 15A).
AMENDMENT TO THE BY-LAWS AND
AMENDMENT TO CERTIFICATE OF INCORPORATION
Appendix I
South Jersey Boys Basketball League, Inc.
Operating Rules and Regulations
The SJBL shall be made up of the following Divisions for purposes of league play:
Future Stars Division
Fourth Grade
Must be in 4th grade or lower during the current season and
Cannot be 11 years old prior to September 1st of the current season
Freshman Division
Fifth Grade
Must be in 5th grade or lower during the current season and
Cannot be 12 years old prior to September 1st of the current season.
Junior Varsity
Division
Sixth Grade
Must be in the 6th grade or lower during the current season and
Cannot be 13 years old prior to September 1st of the current season.
Varsity Division
Senior Division
Must be in the 8th grade or lower during the current season (exception for 9th graders who meet age eligibility and do not play in a high school program at any level) and
Cannot be 15 years old prior to September 1st of the current season.
Special 7th Grade Division of the Varsity Division
Must be in the 7th grade or lower during the current season
Cannot be 14 years old prior to September 1st of the current season.
Conferences will be
organized within each of the Divisions as dictated by Member enrollment.
A Commissioner will be appointed for each Conference by the Board.
Team Rosters
All teams must submit rosters. A player is permitted to be on one team roster only The roster shall include the school players are attending, their current home address, and their current telephone phone number. This roster must also include the name, address and telephone number of the head coach and all assistant coaches.
All teams must submit two copies of each player’s birth certificate and a recent photograph (taken within the last year) must be stapled to each birth certificate. The photographs should be at least 2 inches by 3 inches in size.
The Conference Commissioners will review and approve the term rosters and player documentation. The Conference Commissioners will retain the original documentation and return a copy to the Member organization. Rosters, birth certificates and player photos must be carried by each team's coach to every game and presented to the opposing coach upon request. Failure to submit roster, pictures and birth certificates to the SJBL will result in forfeiture of any games up to time of submission.
Any players whose name appears on a ninth grade or higher school basketball team roster shall not be eligible to participate in the SJBL.
The roster must be submitted by the deadline determined by the Board. Players are prohibited from participating prior to the receipt of their approved documentation.
Each player must wear the assigned team uniform.
Any violation of the player eligibility (SEE 3.2 TERRITORIAL BOUNDARIES) rules shall result in the forfeiture of all games in which the ineligible player participated. The offending team also will be eliminated from playoff participation and will not be eligible for a Conference championship.
Any changes or additions to any team roster must be submitted prior to January 1st. Roster changes during this period shall be submitted to the Conference Commissioner. Any player added after December 31 will not be eligible for the playoffs.
Effective for the 2007-08 season players electing to “play
up”( i.e in a division higher than their grade)….cannot in the next season go
back down a division. E.G. if a 5th grader plays in the 7th
grade division of the Senior Division in 2007-08, he will not be permitted to
play in 6th grade division in 2008-09.
With the exception of the
Varsity Division, a player may not play in the same division more than 2 years.